How to Color Code emails by Sender in Outlook

Do you want to distinguish important emails sent to you from other messages within your inbox? Microsoft Outlook has a feature called Conditional formatting.  The Conditional formatting allows users to make messages stand out; this feature will enable users to change the color, font, and styles of the messages. You will find color code emails sent only to you after setting the color code in Conditional formatting.

How do I color a specific sender in Outlook?

In Microsoft Outlook, you can change the color of a specific sender, and it is not a difficult thing to do. In this tutorial, we explain how to color code messages based on the sender in Outlook.

Can you color code your folders in Outlook?

Yes, you can also color-code folders in Outlook; the Conditional formatting feature allows users to color code emails, contacts, calendar items, and tasks without applying a color category or moving them to different folders.

How to Color Code emails by Sender in Outlook

To color code emails in Outlook by the sender, follow the steps below:

1. Launch Outlook
2. Click View > View Settings
3. In the Advanced view settings dialog box, select Conditional Formatting
4. In the Conditional Formatting dialog box, add a new rule by clicking Add
5. Input the desired name for the rule and click Font
6. On the Conditional Formatting dialog box, click Condition
7. Input the person name in the From field in the Filter dialog box
8. Back on the Conditional Formatting dialog box, click Font
9. In the Font dialog box, click the drop-down arrow beside color and select a color.
10. Back on the Conditional Formatting dialog box, click OK
11. Back on the Advanced view settings dialog box, click OK
12. Search for the sender’s email to see changes.

Launch Outlook.

Click the  View tab.

Click View Settings in the Current View group.

In the Advanced View Settings dialog box, select Conditional Formatting.

In the Conditional Formatting dialog box, add a new rule by clicking Add.

In the Name section, you will see untitled; input the desired name for the rule.

Then click Condition.

Enter the person’s name in the  From field in the Filter dialog box.

Then click OK.

Back on the Conditional Formatting dialog box, click Font.

In the Font dialog box, click the drop-down arrow beside color and select a color.

You can also change the Font, Font Style, and  Size if you desire.

Then click OK.

Back at the Conditional Formatting dialog box, click OK.

Back at the Advanced view settings dialog box, click OK.

Search for the sender’s email to see changes.

We hope this tutorial helps you understand how to color-code messages based on the sender in Outlook; if you have questions about the tutorial, let us know.