What is a PPS file? How to convert PPS to PDF in Windows 11/10?

July 27, 2021

In this article, we are going to discuss what is a PPS file and how you can convert a PPS file to a PDF document format on your Windows 11/10. PPS is a presentation file native to Microsoft PowerPoint. Let us discuss this file format in detail!

What is a PPS file?

PPS which stands for PowerPoint Slide Show is a file format that saves PowerPoint presentations in a slideshow format. It is mainly a file format originally used in Microsoft PowerPoint 97-2003 version. The newer version of PPS is PPSX that is used in the latest Microsoft PowerPoint version. Both PPS and PPSX files are used to directly open the presentation in slideshow mode. PPS files are especially useful for lecturers, teachers, and speakers as it directly opens up the presentation in slideshow mode.

Now, if you have a PPS file and you want to convert it to a PDF document, how to do that? Here, we are going to show you different ways to convert PPS to PDF on your Windows 11/10 PC.

How to convert PPS to PDF in Windows 11/10?

Here are the methods to convert PPS to PDF in Windows 11/10:

Convert PPS to PDF using Microsoft Powerpoint.
Use the LibreOffice software to convert PPS to PDF.
Use a free online service to convert PPS to PDF.

Let us now elaborate on these methods!

1] Convert PPS to PDF using Microsoft Powerpoint

convert PPS to PDF

You can convert a PPS file to a PDF document using the Microsoft Powerpoint app. As we mentioned earlier, PPS is one of the native file formats of Powerpoint. You can create, edit, and convert PPS files in PowerPoint. Here are the main steps to do so:

Launch Microsoft PowerPoint.
Import a PPS file.
Enable the editing mode.
Edit the PPS file, if needed.
Go to File > Export.
Click on the Create PDF/XPS Document option.
Set save as format to PDF.
Provide output folder location and filename and press the Save button.

Simply launch the Microsoft PowerPoint app. After that, use the File > Open option to browse and import a PPS file. You will see an Enable Editing option at the top; just press this option to open up the PPS file in editing mode.

Now, if you want, you can edit the content of the PPS file using available presentation designing tools. You can add more slides, remove existing content, change the formatting, add media files, and do a lot more. Skip this step if you don’t want to edit the source PPS file.

Next, go to the File menu and click on the Export option. You will see a Create PDF/XPS Document option; tap on it and then click on the Create PDF/XPS button. A Publish as PDF or XPS dialog box will open up. Here, make sure the save as type is set to PDF. Then, select file location and enter PDF filename and finally press the Save button to convert PPS to PDF.

Similarly, you can convert PPS to other file formats like PPT, PPTX, ODP, Animated GIF, etc.

Read: How to open DMG files in Windows.

2] Use the LibreOffice software to convert PPS to PDF

You can also use third-party software that enables you to convert PPS to PDF. Here, we will be using LibreOffice to convert PPS to PDF.

LibreOffice is a free and open-source office suite for Windows 11/10 and other operating systems. It provides a LibreOffice Impress app that is basically used for designing presentations. Using it, you can also convert PPS to PDF. Let us check out how!

How to convert PPS to PDF in LibreOffice on Windows 11/10

Here are the basic steps to convert PPS to PDF in LibreOffice software:

Download and install LibreOffice.
Launch its LibreOffice Impress app.
Import a PPS file.
Exit the slideshow mode and open the file in editing mode.
Go to File > Export as PDF option.
Customize output settings and click the Save option to start conversion.

Firstly, download and install LibreOffice on your Windows 11/10 PC. Then, launch its presentation application called LibreOffice Impress.

Now, browse and import a PPS file using the File > Open option. The PPS file will directly run the presentation slideshow. You need to exit the slideshow mode. For that, right-click on the slideshow and then click on the Edit Presentation option from the context menu.

The PPS presentation will open up in editing mode. You now need to convert PPS to PDF. Just open its File menu and click on the Export as PDF option.

A PDF Options dialog window will open from where you can configure output options including image compression options, sign with watermark, initial view, digital signature, security options (set PDF password and permissions), and more. When done setting up these options, press the Export option. Finally, provide the output filename and location and click the Save button to convert PPS to PDF.

3] Use an online service to convert PPS to PDF

If you prefer using a web service to perform a task, you can convert PPS to PDF using an online tool. To further help you, here are some of the better websites that allow you to perform PPS to PDF conversion:

AnyConv
online2pdf.com
online-convert.com
ilovepdf.com

1] AnyConv

AnyConv is a free online file converter using which you can convert PPS to PDF. Simply browse and import a PPS file from your PC using the Choose File option. Then, make sure the output format is set to PDF and click on the Convert option to start the conversion. When the conversion is done, it will let you download the resulting PDF to your PC or any other device.

Using this web service, you can also convert other types of files including images, videos, audio, eBooks, and more.

2] online2pdf.com

online2pdf.com is a free online service to convert files including PPS to PDF documents. Using it, you can convert more than one PPS file to PDF documents at once.

Open this website in a web browser and then click on the Select files button to browse and import one or more PPS files from your PC.

After that, go to its Preferences section and configure output PDF options like compression, view options, security options, layout, and header and footer options. Set up these options as per your requirement and then press the Convert button. It will process the uploaded PPS files and convert them all to PDF in some time. The output PDFs will be directly downloaded.

You can also use this online tool for the conversion of images, Word, Excel, and other PowerPoint presentations to PDF documents. It lets you perform batch file to PDF conversion.

3] online-convert.com

online-convert.com is another web service that enables you to convert PPS to PDF. It lets you batch convert PPS files to PDF format.

You can browse and import source PPS files to it by clicking the Choose Files button. It also lets you import a PPS slideshow presentation from URL, Dropbox, and Google Drive. After that, you can start PPS to PDF conversion process by tapping on the Start Conversion button.

When the process is done, you will be able to download the output PDF or directly upload it to Dropbox or Google Drive. You can also download all converted PDF files at once in a ZIP folder.

4] ilovepdf.com

ilovepdf.com is a popular online service that provides a set of PDF editing tools. One of its many tools includes the conversion of PPS and other PowerPoint presentations to PDF documents. You can bulk convert PPS files to PDF through this web service.

To perform the conversion, go to ilovepdf.com’s Convert POWERPOINT to PDF page and click the Select POWERPOINT files button to upload source PPS files to it. You can also upload input PPS files from Dropbox and Google Drive.

Now, on the next page, click on the Convert to PDF button to start conversion. The resulting file will be downloaded to your computer or device. If you wish, you can save the output to Google Drive or Dropbox, or share its URL link.

What program opens PPS files?

PPS files can be opened and viewed in Microsoft PowerPoint. Alternately, you can use some free third-party software to open PPS files. Some free programs that let you open PPS files are LibreOffice, WPS Office, and OpenOffice.

How do I create a PPS?

PPS files are mainly created with the Microsoft PowerPoint app. Simply design a regular presentation with your content including text, media, icons, etc., and then click the File > Save as option. While saving the presentation, select the output format as PPS.

You can also create a PPS file with LibreOffice.

What is the difference between PPT and PPS?

Both PPT and PPS are PowerPoint file formats. The difference between the two formats is that PPT opens in editing mode, while PPS files directly open up in slideshow mode to give a presentation.

How do I save a PowerPoint as a PPS file?

You can save a PowerPoint presentation as a PPS file using the File > Save as option. You just need to click on the Save as option and then set the output format as PowerPoint Show (.pps or .ppsx).